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ADMINISTRATIVE ASSISTANT
Since 1948, the Orr family has employed a talented team of associates who are committed to ORR Corporation's mission of protecting people, property and the environment. Today ORR supports more than 300 associates across the country while still maintaining the principles of safety, family and integrity that they were built on so many decades ago. When you join the ORR family, you know who you're working for and what you're working for. Let our past inspire your future.
Learn more about our company culture here.
SUMMARY
This is an opportunity to join a growing, dynamic and responsible company that fosters the development of our employees. We are seeking a Training Administrative Assistant. The position will be based in Louisville, KY and the role is not eligible for relocation assistance.
This role is for an assistant supporting a VP of Engineering and Training who oversees multiple corporate departments and has significant external industry committee responsibilities. This role will need to handle a mix of administrative, strategic, and organizational tasks, and is crucial in ensuring the smooth and efficient operation of the departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- All team members must embody the company mission to provide protection for people, property, and the environment in all aspects of their job.
- Perform executive administration tasks for the VP including:
- Calendar & Meeting Management: Scheduling, preparing materials, optimizing time, and managing follow-ups.
- Communication & Stakeholder Management: Managing email inbox, liaising with internal and external stakeholders, coordinating industry committee tasks, drafting documents, and maintaining confidentiality.
- Travel & Logistics: Arranging travel, registering for events, and managing expenses.
- Project & Task Management: Tracking industry committee tasks, supporting company projects, managing documentation, and improving processes.
- Executive Support & Miscellaneous Tasks:
- Preparing presentations, assisting with research, and handling urgent requests.
- Perform administrative tasks for specific departments including:
- Engineering Department:
- Administering reference material websites. Acting as a backup to the Engineering Coordinator for weekly schedule production.
- Safety Department:
- Handling ATF license paperwork, safety score measurements, vehicle safety driver score rankings, badging, DISA administration/drug screens, and qualifications paperwork for customers.
- Administering of third-party safety qualification programs (ISNetworld and Avetta).
- Quality System Department:
- Following up on customer complaints, providing travel support for audits and site safety visits, and organizing quality system files.
- Arrange quality steering committee meetings and produce meeting minutes.
- Training Department:
- Managing manufacturer website administration, internal communications, technician registration, tracking training availability and certifications, assisting with LMS administration, managing digital resources, preparing for and coordinating new employee orientations and organizing training files.
- Other duties as assigned. Job duties and responsibilities can change at any time with or without notice.
MINIMUM EDUCATION AND/OR EXPERIENCE
- High school diploma or equivalent required; Bachelor's degree preferred
- 1-3 years of experience in an administrative role.
KNOWLEDGE, SKILLS AND ABILITIES
- Strong ability to organize and assist others in organizing their work
- Demonstrated ability to work independently and manage projects
- Strong communication skills
- Attention to detail
- Time management
- Problem solving
- Computer and website literacy including work in Google Workspace apps and with Microsoft Office
- Strong learning mindset
Work Environment/Physical Demands
- We're a hybrid first work environment, with majority of the work able to take place in a home office. Work in the office is required a minimum of one day a week (typically Thursdays).
- Communication with co-workers will often be through web-meetings, chats, emails, and text messages.
- Overnight travel is minimal for this role and will be less than 5% of the year but some may be required to travel for company meetings and at industry conferences.
Once you land this position, you'll get to enjoy:
- Working for a company where the associates are viewed as the company's greatest asset.
- Being part of something you can be proud of - making a difference in the health and wellness of people and our planet.
- A growing company with a first-class reputation in our respective industries.
- A culture that is fun, family oriented and entrepreneurial.
- A company that offers a focus on work life balance and encouragement to make a big impact.
- A caring group of associates with a commitment to make the communities we work in better for all.
- Excellent benefits including 401(K), health, life, dental, tuition reimbursement and numerous perks such as training and development.
Equal opportunity employer/ Veterans/ Disabled
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ORR Corporation
tuition reimbursement, 401(k), relocation assistance
Apr 29, 2025