Business Operations Manager

Olgoonik is an Equal Opportunity Employer

Overview:

The Bureau of International Narcotics and Law Enforcement Affairs (INL) has undertaken an assistance program to support the Multinational Security Support (MSS) Mission to provide operational and static support to the Haitian National Police (HNP) to counter the gangs and re-establish security to improve conditions conducive for Haiti to hold free and fair elections. The MSS, led by Government of Haiti, supports the HNP by building its capacity through joint security operations; providing security for critical infrastructure, transit locations, and key intersections; ensuring unhindered and safe access to humanitarian aid; and maintaining basic law and order and public safety, all in support of the HNP as authorized by UNSCR 2699.

The Business Operations Manager is responsible for oversite and tracking of contract and task order funding and budgets, tracking micro procurement approvals, and administrative managements services for the INL/Haiti program and any other general and administrative functions for Olgoonik Logistics LLC.

This position is contingent upon contract award.

Primary Responsibilities:

• Support the PMO team assigned for the INL Logistics, Life Support for Haiti Program.
• Assist the Corporate Program Manager, Program Manager and Procurement Coordinator by providing oversight to ensure the proper tracking of contract funding, committed cost, burn rates, and program budgets.
• Weekly reconciliations with finance and procurement to ensure the PMO team is tracking all funding and budgets correctly.
• Tracking of all procurement to ensure that all approvals have been obtained, action is within contract scope, within budget, and has the correct application of G&A and Fee.
• Provide oversight for all Business Expense Reports and submit them for approval.
• Working in close coordination with Procurement Coordinator and Accountant.
• Prepare and submit monthly invoices following the procedures established by INL Haiti
• Provide prompt notifications to ensure that funding remains sufficient at all times for all contract activities.
• Coordinate with HR and develop program process for all hiring actions to include, resume vetting, interviewing, onboarding, evaluations, PAFs, etc.

Supervisory Responsibilities:

• None

Education and/or Experience:

• A bachelor's degree (preferred)
• 5 years of business, finance, or contract management experience in lieu of a degree
• Government contracting experience.

Knowledge, Skills, and Abilities:

• Knowledge of FAR is required
• Excellent written, communication and interpersonal skills
• Proficient with Microsoft Suite products including Word, Excel, Access and E-mail business software.
• Must demonstrate a good attitude and ability to work as a member of a team.
• Self-motivation and the ability to work effectively under a minimum of supervision.
• Must be able to multi-task efficiently, work in a fast-paced environment on multiple projects, and have a strong attention for detail.

Certificates, Licenses, Registrations:

Security Clearance:

• N/A

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds.

Work Environment:

General office environment. Some travel both domestically and internationally required based on business demands.

Olgoonik is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.