Administrative Assistant

Do you like being the go-to person who keeps everything running smoothly?

Do you enjoy helping people, staying organized, and creating a great experience for everyone who walks through the door?

Are you looking for a long-term position where you can grow and make a difference as part of a team that really values your contributions?

If that sounds like you, we'd love to meet you!

We are ranked as one of Computerworld's Top Places to Work in IT six years running, and we are seeking a Group Administrator to support the Enterprise Applications Group. This team develops and maintains enterprise applications used across APL, and you'll play a key role in helping everything stay on track and supporting a group that's doing important work.

We're looking for someone who is motivated, people-oriented, and brings positive energy to the workplace. You should be the kind of person who naturally makes others feel welcome, thrives in a collaborative environment, and is always ready to pitch in where needed. This isn't just a support role-it's a chance to build a rewarding, long-term career in an organization that values your contributions and invests in your growth

As a Group Administrator, you will...

• Keep the group running smoothly by coordinating calendars, scheduling meetings, and managing logistics-including A/V setup and visitor access.
• Greet and assist new hires and guests-you'll often be the first face they see, setting the tone with warmth and professionalism.
• Support onboarding by coordinating workspace setup, equipment, and IT needs to ensure a smooth start.
• Track budgets, expenses, staffing plans, and reports with precision and attention to detail.
• Maintain organized group records and ensure shared folders and documentation stay up to date.
• Plan and coordinate engaging group events, morale activities, and recurring team meetings.
• Assist with travel planning, process expense reports, and support invoicing and shipping needs.
• Occasionally presentations, and emails to ensure accuracy and polish.
• Support recruiting efforts by scheduling interviews, tracking checklists, and helping keep the process on track.
• Act as a liaison between the group and other teams, keeping communication smooth and timely.
• Help manage office supplies, inventory, and space planning for the team's daily needs.
• Pitch in to support teammates and take the lead on small projects that help the team thrive.

You meet our minimum qualifications for the job if you...

• Have a bachelor's degree in business, communications, or a related field - or a high school diploma and at least 5 years of relevant experience.
• Know your way around Microsoft Office and are familiar with systems like Workday or ServiceNow.
• Are super organized and great at juggling multiple tasks without dropping the ball.
• Communicate clearly, write well, and handle sensitive info with care.
• Are upbeat, proactive, and enjoy helping others succeed.
• Are able to obtain Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You'll go above and beyond our minimum requirements if you...

• Have worked in a technical or IT-focused environment before.
• Are familiar with APL tools and processes, including EBSS and Workday.
• Have experience leading admin projects or improving processes.
• Think critically, work independently, and are aligned with leadership goals.

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities athttp://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contactAccommodations@jhuapl.edu.

The referenced pay range is based on JHU APL's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.