Registrar, Florida Scholars Academy

Our team members enjoy competitive salaries, a well-rounded benefits package,generous paid time off (including 12 holidays, vacation, and sick leave), and an array of professional development opportunities. We're always looking to add to our team of more than 3,000 dedicated professionals who are leading online education worldwide with transformative digital solutions - personalized to every student.

Deadline to apply is 11:59 PM on

Position General Summary:

The Registrar, Florida Scholars Academy works closely with the Regional Director, Florida Scholars Academy/Instructional Leader, Florida Scholars Academy and counseling team in the areas of school/student records, document development and correspondence, and scheduling. This position performs specialized and responsible clerical and technical tasks related to the registration of students and maintenance of student records, files, and physical school data; as well as related duties as required and conveying registration related information and reports to the appropriate parties. There is a significant amount of student and parent/guardian contact.

Essential Position Functions:

• Receive, review, compile, and evaluate applications, transcripts, and other specialized documents and recommends acceptance or rejection.

• Coordinate assigned programs and/or activities (e.g. student registration) for the purpose of delivering services in conformance to established guidelines and ensuring performance of complex and difficult tasks.

• Process enrollment and withdrawal of students.

• Review, maintain, and evaluate student profile information, student records, program, grade, personal records, eligibility records, physical school data, homeschool verification, and elementary eligibility.

• Answer inquiries and assist administrators, counselors, students, parents/guardians, teachers, auditors, and other agencies concerning student data, transcripts, academic programs, graduation requirements, and admissions/withdrawals.

• Perform special services for administrators, counselors, and teachers to expedite enrollment procedures.

• Periodically audit student records to ensure accuracy and completeness of grades, credits, and graduation eligibility; Perform audits of student records in the Student Information System (SIS) to identify risks and potential areas for system and process improvement.

• Maintain all physical school records and attributes in the Student Information System (SIS).

• Review FLDOE guidelines related to eligibility and residency requirements, ensuring student data collected meets appropriate standards.

• Assist parents/guardians and students in escalated registration/guardian account help.

• Serve as a liaison with districts, schools, parents/guardians, and students to eliminate discrepancies in data related to students, including updating accounts and acquiring proper documents (HSV).

• Instruct, assign, train, and check the work of office employees and students to help make operating decisions within school, district, and state policies and regulations.

• Responsible for keeping all information on students up to date as it relates to directory information, grading and transcript evaluation, proficiency requirements, health requirements, drop-out information, and home language survey.

• Process records for microfilming and sending transcripts to colleges, other high schools, and outside agencies, and complete evaluations for same.

• Any other academic related topic established at the discretion of the Superintendent of Schools, Florida Scholars Academy or Regional Director, Florida Scholars Academy.

• Meet professional obligations through efficient work habits such as, meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrating respect for others.

• All work responsibilities are subject to having performance goals and/or targets established.

• Perform related duties as required.

(These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.)

Minimum Requirements:

Education/Licensure/Certification:

• Associate degree or equivalent combination of education and relevant experience.

Experience:

• Three years of broad, varied, and increasingly responsible experience, preferably two years in a registrar's office/student records.

• Some school district experience preferred.

Knowledge, Skills, and Abilities (KSA's):

• Preferred knowledge of Registrar operations performed at the school district level.

• Updated office methods and practices, including standard record maintenance procedures and filing systems, and the use of records.

• Basic concepts of elementary statistics as applied to grade-point average and the compilation and reporting of data.

• Correct English usage, spelling, grammar, punctuation, commercial arithmetic, and telephone techniques.

• Laws, regulations, rules, and policies governing the school, school district, and the Florida Education Code, and the ability to apply them with good judgment in a variety of situations.

• Other school districts' grading systems, graduation requirements, and policies.

• Computer systems and their application and an understanding of the concepts involved in data processing.

• Experience with Microsoft Office.

• Advanced knowledge of Microsoft Excel.

• Methods and equipment used in data entry operations.

• Ability to learn quickly, develop, and implement policies and procedures for the Registrar's Office.

• Ability to review, interpret, and evaluate applications, transcripts, and other specialized documents.

• Ability to make operating decisions independently in accordance with school and school district policies and regulations, as well as the Florida Education Code.

• Ability to understand and provide oral and written instructions on complex matters.

• Ability to establish and maintain effective working relationships with administrators, counselors, students, parents, teachers, and school district employees, as well as the public and outside agencies.

• Ability to operate data entry equipment with the speed and accuracy necessary to meet school and district deadlines.

CORE COMPETENCIES FOR SUCCESS:

COMMUNICATION SKILLS

Clearly and effectively conveys and/or presents information verbally; summarizes what was heard to mitigate miscommunication; Shares ideas and perspectives and encourages others to do the same; Informs others involved in a project of new developments; Disseminates information to other employees, as appropriate; Effectively uses multiple channels to communicate important messages; Keeps supervisor well informed about progress and/or problems in a timely manner; Writes in a clear, concise, organized and convincing way for a variety of target audiences; The written message is consistently error-free; The written message has the desired effect on the target audience

CUSTOMER FOCUS

Prioritizes customers (internal and external) and their needs as primary and is dedicated to meeting their expectations; Develops and maintains customer relationships; builds credibility and trust; Quickly and effectively solves customer problems; Provides prompt, attentive service in a cheerful manner; adapts to changing information, conditions or challenges with a positive attitude; Incorporates customer feedback into delivery of service to provide the best experience possible for the customer; Actively promotes our organization in the community by serving as an ambassador or volunteer

INTERPERSONAL SKILLS

Relates well with others; Treats others with respect; Shares views in a tactful way; Demonstrates diplomacy by approaching others about sensitive issues in non-threatening ways; Considers and responds appropriately to the needs, feelings and capabilities of others; Fosters an environment conducive to open, transparent communication among all levels and positions; Takes the initiative to get to know internal and external customers

FUNCTIONAL /TECHNICAL EXPERTISE

Has the skills, abilities, knowledge and experience to be successful in functional area of expertise; Dedicates time and energy to keeping abreast of the latest information related to area of expertise and technology; Picks up on technology quickly; Does well in technical courses and seminars; Produces high quality work in organized and timely fashion

INDIVIDUAL CONTRIBUTOR COMPETENCIES FOR SUCCESS:

PEER RELATIONSHIPS

Finds common ground and solves problems for the good of all; Can represent his/her own interests and yet be fair to other groups; Solves problems with peers with minimal "noise"; Is seen as a team player and is cooperative; Easily gains trust and support peers; Encourages collaboration; Is candid with peers

CREATIVITY

Comes up with a lot of new and unique ideas; Easily makes connections among previously unrelated notions; Tends to be seen as original and value-added in brainstorming sessions; Takes calculated risks; Is not afraid to try new things and potentially "fail fast"

SELF KNOWLEDGE

Seeks feedback; Gains insight from mistakes; Is open to constructive criticism; isn't defensive; Proactively seeks to understand his/her strengths and areas for growth; applies information to best serve organization; Recognizes how his/her behavior impacts others and incorporates insight into future interactions

PLANNING

Accurately scopes out length and difficulty of tasks and projects; Sets objectives and goals; Breaks down work into the process steps; Develops schedules and task/people assignments; Anticipates and adjusts for problems and roadblocks; Measures performance against goals; Evaluates results

ORGANIZING

Uses his/her time effectively and efficiently; Concentrates his/her efforts on the more important priorities; Can attend to a broader range of activities as a result of organizing time efficiently; Can marshal resources (people, funding, material, support) to get things done; Can orchestrate multiple activities at once to accomplish a goal; Arranges information and files in a useful manner

PROBLEM SOLVING

Uses rigorous logic and methods to solve difficult problems with effective solutions; Probes all fruitful sources for answers; Can see hidden problems; Is excellent at honest analysis; Looks beyond the obvious and doesn't stop at the first answers

DRIVE FOR RESULTS

Can be counted on to exceed goals successfully; Very bottom-line oriented; Steadfastly pushes self and others for results; Is full of energy for the things he/she sees as challenging; Not fearful of acting with a minimum of planning; Consistently seizes opportunities; Consistently exceeds goals

Physical Requirements and Environmental Conditions:

• Frequency of travel: Occasional travel is required for meetings, training, and conferences; location may vary and may require overnight stays.

• Light physical activities and efforts required working in an office environment.

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)