Executive Business Administrator
 Microsoft | |
 United States, Washington, Redmond | |
 Apr 24, 2025 | |
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OverviewSecurity represents the most critical priorities for our customers in a world awash in digital threats, regulatory scrutiny, and estate complexity. Microsoft Security aspires to make the world a safer place for all. We want to reshape security and empower every user, customer, and developer with a security cloud that protects them with end to end, simplified solutions. The Microsoft Security organization accelerates Microsoft's mission and bold ambitions to ensure that our company and industry is securing digital technology platforms, devices, and clouds in our customers' heterogeneous environments, as well as ensuring the security of our own internal estate. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day. In doing so, we create life-changing innovations that impact billions of lives around the world. We are looking for an Executive Business Administrator who is passionate about supporting a dynamic leader. Do you get excited about the opportunity to manage a senior leader in Microsoft Security?Do you like the challenge of complex calendaring and working to coordinate customer meetings, events and team meetings? Do you want to influence modern day security attitudes and behaviors of employees across an entire org and Microsoft? We are looking for someone like you! This position requires someone who has excellent communication skills, possesses the ability to set priorities, handle multiple critical tasks simultaneously and function as part of the administrative team in a positive efficient manner. This role requires complex calendaring skills, operational excellence, and professionalism.Beyond calendar, travel, and team support, the ideal candidate for this role will need to be able to navigate and change directions quickly within our fast-paced environment; have stellar interpersonal skills and initiative; demonstrate good judgment; proven ability to accommodate diverse work styles; be both fair and unbiased; and the ability to maintain high levels of confidentiality. You will also be skilled at setting priorities and handling multiple tasks simultaneously.Being detail-oriented and having consistent andtimelyfollow-through will be essential to your success.A successful candidate can effectively manage a high workload under time constraints with a calm, confident and positive attitude, ability to work independently, deal with ambiguity and have a passion for making managers and organizations great. Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positivelyimpactour culture every day.
ResponsibilitiesProactively manage complex calendaring for multiple leaders Provide end-to-end complex domestic and international travel planning Develop &maintainstrategic working relationships with key business stakeholders/leaders across the organizations. Develop an understanding of critical business needs, enablingappropriate decisionswhichimpacta manager's time. Schedule and manage staff meetings, events and off-sites, conferences, including agenda management, meetinglogistics, note-taking, material preparation and work with the global teams Partner with the Chief of Staff, Lead EA, PeerEAs and Business Operations team to effectively run the organization Helping tomanage the Rhythm of the Business and people processes, including the team's budget management, quarterly and mid-year budget reviews, leadership meetings, business reviews, Connects, Rewards discussions, All-Hands meetings, and other key discussions. Coordinate team morale events and/or broader team-wide events Participate in various admin-built SME teams in collaboration with the admin and business operations community Judgment in dealing with confidential information and ensuringaccurateandtimelydistribution of information Professional presencealways, as a representative of the team and Microsoft to internal and external business partners Manage headcount information and be a proficient user of all internal people, budget, and space management tools to generate relevant,timely, andaccuratereports. Execute effective space management tactics, office moves asrequiredand coordinate with the CISO team space planner. Provide mentorship and leadership to junior administrators as part of a team Other Embody ourCultureandValues | |