New

Executive Catering Coordinator

JLL
parental leave, paid time off, 401(k)
United States, Illinois, Chicago
200 East Randolph Street (Show on map)
Apr 28, 2025
JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves - Food Service and Hospitality Super-Stars encouraged to apply to this exciting role!! Overseeing the employee amenity kitchens Set and assist with in office Catering Providing support for internal meetings as needed The ideal candidate will enhance the overall workplace experience, ensuring smooth operations and a welcoming environment for employees and visitors alike. Food service background needed, this role will provide support to the Workplace Manager with all aspects of the hands-on execution of internal and external meetings, including but not limited to employee amenity kitchen and catering oversight, room setup and break-down, rentals, inventory management, stocking supplies and audio/visual (AV) coordination. The Executive Catering Coordinator will be the main point of contact for meetings held in the on-site conference center. The Executive Catering Coordinator is responsible for delivering exceptional experiences for our clients, employees, and guests every day through proactive communication and high touch hospitality focused service. The role is Client facing and the Executive Catering Coordinator provides hands-on service during meetings and must be able to exhibit exceptional customer service, communication skills and be team oriented.Provides backup coverage to other departments including reception. Key Responsibilities Demonstrated expertise in executing high profile meetings, catering and meetings with senior executive participation Consult with conference center clients to determine meeting needs such as space, physical set-up, AV and technical requirements, catering, and meeting support Provide backup coverage for Reception. Primary point of contact for conference center clients; responds to all requests in a timely manner. Consistently deliver high standards of care during meetings, exceed client expectations, and anticipate needs Manages all operations, functions, and logistics for conference center including scheduling of the conference center, catering, set up and break down conference rooms, coordinating AV assistance, guest/vendor access Collects feedback from business line stakeholders and client attendees to integrate into continuous improvement effort Complete all tasks and projects as directed and ensure timely delivery based on deadlines Engages in a culture of continuous improvement and innovation by adopting and participating in the development of best practices, new tools and other ideas that provide service delivery efficiencies Establish rapport and maintain relationships with internal and external clients and vendors. Handle all administrative support for the conference center and meetings, including but not limited to, preparing cost quotes, presentations, responding to inquiries and requests Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption Follow established escalation procedures and incident reporting procedures Stock pantry and supplies daily to main kitchens and cafes Order Kitchen and Cafe supplies within allotted budget parameters Inventory Management - Maintain stock room supplies to ensure they are organized and up to date. Provide backup support for reception Work with other Departments to support Return to Office initiatives. Maintain facilities upholding JLL expectations and standards (Conference Center, Kitchens and Cafes) Other duties, as assigned or requested by manager May also assist with off-site meetings as necessary Qualifications ServeSafe Food Handler Certification REQUIRED 1-2 years of experience in the food service industry or related field Excellent verbal and written communication skills with the ability to communicate professionally Exceptional customer service skills with a passion for hospitality Track record of initiative, integrity, good judgement and working successfully on a team. Highly collaborative with strong interpersonal skills Estimated total compensation for this position: 48,000.00 - 59,000.00 USD per year The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data . Location: On-site -Chicago, IL Job Tags: If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays *JLL Privacy Notice* Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. 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