Admin Assistant III (Accounts Payable Specialist)
Hospital Accounts Payable
Job Summary
The Accounts Payable Specialist is responsible for processing vendor invoices daily for timely payment; to help resolve and respond to customers' complaints and disputes; and assist with other department responsibilities.
Accounts Payable (A/P) is a key unit of the UCSF Health Accounting Office. The mission of the UCSF Health Accounting Office is to deliver full accounting services and when necessary, revise and update the interrelated automated systems and guidelines for the entire UCSF Health.
The UCSF Health A/P section is responsible for the timely payment of approx. 45,000 invoices per month, totaling $ 200 million while adhering to complex policies and procedures regarding invoice processing and comprehend the intricacies of accounts payable, purchasing/receiving and general ledger systems and interfaces. A general description of the services includes: paying invoices for vendors, employee reimbursements, entertainment and travel requests as well as refunds to health insurance company's and patients. In addition, the A/P office serves as the office of record for various A/P related documents and general ledger accounting. Members work daily with Purchasing, Receiving, UC Department, and vendor personnel.
The main function in the A/P department is to provide comprehensive payment service to all UCSF Health Departments. The position requires that UCSF Health vendors be paid in a timely manner and in accordance with all UC system wide policy, Generally Accepted Accounting Procedures (GAAP), and applicable laws. Knowledge is required of the various computer systems that make-up the processing of A/P in UC Health, including the On-Line Accounts Payable and Purchasing Systems: Pathways Financial Management (PFM) and Pathways Material Management (PMM), processing refunds entered into an Access file and then uploaded into PFM, Microsoft Word, and Excel. In addition, present and explain to all UCSF Health Personnel who are in need the University A/P policies and procedures.
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $29.03 - $41.55 (Hourly Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Required Qualifications
* This position requires flexibility to orient and work at all UCSF Health locations.
* High school graduation
* Minimum of two years' experience in accounts payable or accounting
* Proficient in data entry
* Experience in Microsoft Office
* Excellent communication skills (verbal & written)
* Good customer service skills
* Ability to adapt to a fast paced setting
* Ability to work under pressure
* Ability to work with minimum supervision
Preferred Qualifications
* Experience with UC accounts payable system
* Experience with AllScripts (formally McKesson PMM - Pathways Materials Management) Application
* Prior Accounts Payable experience in the medical industry
* College degree in related field
* Experience with Cloud base accounting/accounts payable applications
About UCSF
At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what's possible for the patients we serve - a promise we share with the professionals who make up our team.
Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report - UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Job Code and Payroll Title
004722 BLANK AST 3
Job Category
Administrative Support
Bargaining Unit
Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
Location
San Francisco, CA
Campus
Mission Center Building (SF)
Additional Shift Details
Monday - Friday
University of California - San Francisco Campus and Health
Apr 22, 2025