Accounting Specialist II (Transactional Services)

HNI Corporation
United States, Iowa, Davenport
Apr 17, 2025
Description Position at HNI Corporation HNI Corporationis a global family of brands for the workplace and home dedicated to enhancing the spaces where we live, work, and gather. Wepride ourselves on fostering an environment where we make a positive impact on others; upholding our beliefs in integrity, inclusion and belonging. Your Impact Starts the Day You Do! What We Need: HNI Corporation is currently hiring an Accounting Specialist to support our finance team with responsibilities focused on accounts payable and accounts receivable. This role plays a key part in ensuring accurate and timely processing of financial transactions, maintaining detailed records, and supporting internal reporting and reconciliation efforts. This is a full-time, direct-hire, hourly (non-exempt) exempt position that will work onsite from our offices in Muscatine, IA four days per week (M-Th). Qualified candidates may have any combination of education and experience. Our ideal candidate will have a solid understanding of accounting principles (GAAP) and demonstrated experience supporting Accounts Payable (AP), Accounts Receivable (AR), or general accounting in a medium or large environment. What You Will Do: Accounts Payable Review and process incoming invoices and payment requests in the ERP system. Match invoices with purchase orders and receipts to ensure proper authorization and coding. Reconcile vendor statements and resolve discrepancies in a timely manner. Prepare and process check runs, ACH payments, and wire transfers. Maintain accurate and up-to-date vendor records and assist with onboarding new vendors. Ensure compliance with internal controls and company policies for AP processes. Respond to vendor inquiries and communicate payment status. Assist with month-end closing activities, including AP accruals and reporting. Support audits by providing required documentation and transaction history. Accounts Receivable Generate and distribute accurate customer invoices and billing statements. Apply customer payments to the correct accounts and reconcile discrepancies. Monitor accounts for overdue payments and proactively follow up on past-due invoices. Communicate with customers regarding payment status and resolve disputes professionally. Work closely with sales and customer service teams to ensure proper billing and collections. Maintain accurate records of AR transactions and update customer accounts as needed. Assist with month-end close activities, including AR aging reports and cash receipt reconciliation. Support audits by providing documentation and transaction records as requested. Recommend accounts for collections when internal efforts are exhausted. Customer Service Administer corporate credit card processes which include both travel and credit cards to internal members and card issuers: customer service, processing applications, reporting, etc. Access digital financial information to answer general questions, and those related to specific accounts What You Have: Minimum 2 years' experience in Accounting or similar field Experienced and proficient using Microsoft Office, with an emphasis on Outlook and Excel Prior experience with Oracle financials preferred Proven ability to work on various tasks at one time in a fast-paced team environment What You're Good At: Strong customer service skills Ability to work effectively with some independent judgment and initiative Ability to anticipate and proactively resolve potential issues Desire to proactively identify and implement process improvements Strong communication skills - communicating clearly verbally & in writing with members, customers, and suppliers We look forward to hearing from you! HNI Corporation (NYSE: HNI) is a manufacturer of workplace furnishings and building products, operating under two segments. The workplace furnishings segment is a leading global designer and provider of commercial furnishings, going to market under multiple unique brands. The residential building products segment is the nation's leading manufacturer and marketer of hearth products. We offer benefits starting from Day 1. To learn more, visit www.HNIbenefits.com. Our company endeavors to make www.hnicareers.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 563-272-7400 or via email at [emailprotected] Company is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.